By Janice Robeson

Templates

As a writer you may find yourself using certain forms over and over again—but for different destinations. I have learned to create a template; then, when that same situation comes up again, I have an example to look at and can save time.

For instance, Publisher X may have certain guidelines, while Publisher Y is similar but does one category differently. Keep an example of each variable in your file. I save mine in a folder in my computer program and a hard copy within easy reach in a physical folder. That way it is handy for quick reference when I have to answer questions by phone.

I have certain letters that I need to periodically write, I save an email template in a folder and just click on “Re-send this message” and then change the addressee name and any details, while I avoid having to re-write the whole letter from scratch.

Batching

Do things in batches like a mini-assembly line. If you have a large stack of letters or queries that you want to mail out all at the same time, here’s the system:

The more often you practice a “system” the faster you will get.

Computer Desktop

I use jpeg images that have to be formatted in three different sizes. I save them to my desktop—apply them to the program where needed and then dump them into the trash can on my desktop and empty it. It’s a quick way to access and dispose of something that I only need for a short time.

Copy and Paste

I send out information on a spreadsheet to several resources on a regular basis. They don’t all require the same thing so I create the form to meet the requirements of the entity asking for the most detail and then copy and paste it, changing only the company name for all the rest. Copy and paste is the way to go!

Janice Robeson is the Receptionist at WinePress Group and also handles copyright registration, and outgoing mail/shipping. She enjoys becoming acquainted with each of our authors and hearing their particular story.